Life At Xentria

Summary

Xentria is committed to advancing drug development through meaningful patient engagement and effective partnerships and has a track record of success in securing key collaborations in the life sciences industry. The team at Xentria is dedicated to helping early-stage products advance to the next stage of clinical development, getting them one step closer to commercial launch. Established in 2020 and headquartered in Chicago, Xentria collaborates closely with academic researchers, patient communities and biotechs as we commit to embracing the complexities of co-development projects. Our lead asset, XT MAB 16, is a monoclonal antibody, received Orphan Drug Designation by the FDA and EMA and is currently in development for the rare disease of sarcoidosis.

The HR Generalist/Office Manager position effectively coordinates and supports human resource operations for the company. This position partners closely with HR Leadership and functions as a general HR ambassador/communication interface to employees and external partners. This is a Chicago-based hybrid role.

The salary range for this position is $60,000 - $80,000. Pay rate will be commensurate with experience and qualifications. We offer a comprehensive benefits package including medical, dental and vision coverage, as well as life insurance, disability, 401K with company contribution, paid time off (PTO), employee assistance programs (EAP), flexible spending accounts (FSAs), and an employee wellness program. Learn more at https://xentria.com/life-at-xentria

Essential Duties and Responsibilities

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assists in the administration of benefit programs, including processing enrollments, changes and terminations and supports employees understanding of benefits; facilitates open enrollment.
• Processes required documentation through payroll and insurance providers to ensure accurate record keeping and proper deductions as well as review benefit statements.
• Supports recruitment efforts and coordinates interviews, including travel logistics (air and hotel booking).
• Coordinates on-boarding efforts and orientations for new employees, including I-9 verification and background screenings.
• Records all PTO, Vacation and Sick time for employees and ensures accurate records are maintained.
• Processes bi-weekly payroll and assists in 401(k) administration (process bi-weekly deferrals/safe harbor match).
• Assists with planning and executing company events and outings and coordinating company meetings and/or luncheons.
• Supports the culture and goals of the Company.
• Ensures compliance with the annual W2/ACA reporting process and US and state tax filing requirements.
• Updates and maintains organizational charts and contact lists.
• Maintains confidential and sensitive information involving employees and the Company.
• Supports the performance review process, as needed.
• Drafts and/or sends employee communications and other HR related documentation and supports the roll out of Company policies, programs and solutions.
• Assists in coordinating and conducting training on all HR technology, self-service portals, regulatory compliance topics and benefits as needed.
• Assists HR leadership in administering training; monitors all HR training programs to ensure training objectives are met.
• Supports and provides documentation timely to internal and external auditors; (Audits: Corporate, 401(k), HSA/FSA Non-discrimination testing, Workers Comp, etc.)
• Responsible for completing compliance reporting for EEO, ACA and Benefits.
• Supports the culture and goals of the Company.
• Other duties or projects as assigned.

Supervisory Responsibilities

None at this time

Competencies

• Agile
• Critical Thinker
• Written and Verbal Communication Skills
• Active listener
• Problem Solving
• Interpersonal
• Professionalism

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Possesses the following characteristics: customer service focused, proactive, flexible, approachable, courteous, tactful and diplomatic.
• Demonstrated skill proficiency in Microsoft Office.
• Excellent organizational skills, effective project management skills and commitment to meeting deadlines.
• Strong oral and written communication skills with an ability to work independently as well as within a group setting and can interface across multiple departments and levels of management.
• Self-motivated, detail oriented, takes the initiative and can work with general supervision.
• Must be circumspect in handling highly confidential and sensitive information.
• Understands and applies Xentria values, maintains and demonstrates high ethical standards in conducting Xentria’s business.

Education and / or Experience Required

• Bachelor's degree in HR or related field.
• 3-5 years’ experience in human resources and office management.
• Broad knowledge in employment law, employee relations and training and development.
• Experience in the pharmaceutical industry or healthcare is a plus.

Travel

NA

Computer Skills

• Microsoft Office
• HR Software Systems (Experience with Paylocity preferred)

Physical Demands

While performing the duties of this Job, the employee is frequently required to stand; walk; sit and talk or hear. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

AAP/ EEO Statement

Equal Opportunity Employer Minorities/Women/Veterans/Disabled.